ASFIMeet

ASFIMeet Feature Documentation

Prerequisites

  • ASFIMeet/ASFIScholar account
  • Latest version of Chrome/Firefox/Safari
  • Microphone and camera access
USER ACTION

Create a New Meeting

Parameters

Option Description Default
title Meeting title Untitled Meeting

Usage Flow

1

Click "New Meeting"

From the dashboard or browser extension

Example Configuration

// Web Interface Example
1. Navigate to asfischolar.net/dashboard
2. Click "New Meeting" button
3. Configure meeting settings:
   - Enable waiting room
   - Set recording preference
4. Click "Start Meeting"
SECURITY

Meeting Security Controls

Waiting Room

Manage participant access before joining

Host Actions:

  • Admit participants individually
  • Admit all participants
  • Remove unwanted participants

Common Issues & Solutions

PARTICIPANT FLOW

Joining Meetings

2

Via Meeting Link

  1. Click shared meeting link
  2. Enter your name and credentials
  3. Enable camera/microphone when prompted
  4. Click "Join Meeting"

Via Meeting Link as a Guest

  1. Visit the shared link
  2. Enter meeting Pass Code
  3. Click "Join Now"

1. Session Entry Options

Users can sign in with ASFIScholar credentials or continue as guest

Platform entry screen showing login options

2. Meeting Registration

Required form for guest users or invited participants

Meeting registration form with name and email fields

3. Pre-Session Countdown

Displays remaining time until scheduled meeting begins

Countdown timer showing meeting start time

4. Active Session Screen

Main interface when meeting is live and joinable

Active meeting screen with join prompt

5. Join Meeting

Final confirmation before entering the video session

Join meeting button and device check

6. Audio Configuration

Microphone and speaker selection popup

Audio device settings dialog

7. Session Controls

In-call settings for audio, video and more

Meeting controls panel during active session


Troubleshooting

Issue Solution
Can't access meeting Verify link is correct and meeting hasn't ended
Audio/video not working Check browser permissions and device connections
MEDIA

Recording Meetings

3

Cloud Recording

Start Recording

Hosts can start recordings from the meeting controls

Security

All recordings encrypted and stored securely

Recording Management

    1. Access recordings via dashboard
    2. Available formats:
    - MP4 (video)
    
    3. Set sharing permissions:
    - Public
    - Private
RESEARCH

Poster Sessions

4

Uploading Posters

  1. click Upload Posters
  2. Upload your posters
  3. Upload PDF (max 50MB)
  4. Set poster metadata:
    • Title
    • Authors
    • Abstract

Poster Viewing Features

  • Zoom to 400% for detail viewing
  • Section-specific comments
  • Download high-res version

Virtual Poster Hall

Feature Description
Multi-poster sessions Host up to 50 posters in a single virtual hall
Author notifications Get alerts when attendees view your poster
Analytics Track views, time spent, and interactions